September 19, 2019 Work Session and Regular Meetings
City Council meets on Thursdays in September as not to conflict with the County's Budget Hearings on the 1st and 3rd Tuesday evening in September.
We begin at 2:00pm in City Hall with a Work Session to discuss the Special Events Ordinance. City Staff has spent months meeting with Special Event Promoters, the Downtown Merchants, Mount Dora Police and Fire Departments and all other stakeholders. A revised Special Events Ordinance was presented to Council on August 20th but no decision was made because some Councilmembers had concerns with the language of the Ordinance. This work session will allow Council to discuss proposed changes to the Ordinance and it will come back to Council for a vote at a future meeting.
At 5:30pm we will begin out final Budget Hearing to adopt a final Millage Rate and adopt a final Budget. The budget process began back in March and City Staff has spent the last 6 months creating a balanced budget for Fiscal Year 2019-2020. Our new fiscal year begins October 1, 2019. Our total budget for all funds is $98,822,283. This will be the final opportunity for the public to share thoughts/concerns before City Council adopts the Millage Rate. The rate is proposed at 6.300 mills. Even though that is the same Millage Rate as last year, you will see an increase in your City of Mount Dora taxes based on the increase in property values as determined by the Lake County Property Appraiser's Office. Immediately following the adoption of the final Millage Rate we will adopt a final Budget.
We will then move onto our regular meeting.
We begin with the Mayor presenting a Certificate of Appreciation for Human Resources Professionals Day to the employees of our HR Department.
The Consent Agenda has nine items. Remember, unless a Councilmember pulls an item off of the Consent Agenda all items are approved simultaneously and we move on to the Resolutions to be discussed and voted on individually. The nine Consent Agenda items are:
1. Resolution 2019-192, Budget Amendment for Cemetery Fund. We have additional revenues and expenditures in the Cemetery Fund as we close out our Fiscal Year and City Council must approve the amendment to the budget to account for those changes.
2. Resolution 2019-138, Annual Renewal of Agreement for Professional Tree Trimming Services with Davey Tree Experts. $138,000 is budgeted for tree trimming to keep our power lines clear of trees and tree limbs.
3. Resolution 2019-142, Approval of Road Closures and Exemptions for the 2019 Mount Dora Scottish Highland Festival. Scottish Highland Festival is scheduled to take place on November 16 & 17, 2019 in Donnelly Park. Some games will take place Saturday morning in Elizabeth Evans Park free of charge. City Staff is also requesting Council make this a "dog-friendly" event. $38,032 is budgeted for this event in the Special Events Fund.
4. Resolution 2019-151, First Response Training Group. City Council is being asked to approve an agreement with First Response Training Group (FRTG) to train our current firefighters that are not yet paramedics to become paramedics. Typically, Paramedic Schools cost between $7,600-$9,000 per student AND that student typically is paid overtime to attend the courses outside their regular work schedule. FRTG provides a practicing Physician Assistant to conduct Lab Work onsite at the Mount Dora Fire Department and classroom coursework is completed online. FRTG cost per student is $5,250.
5. Resolution 2019-149, Approval of Lake County Library Policies. City Council is asked to adopt Lake County Library System policies regarding patron requests for reconsideration of library materials and collection development.
6. Approval of Meeting Minutes
August 27, 2019 Work Session Minutes
August 30, 2019 Special Session Minutes
7. Resolution 2019-152, Changes to Sewer, Water and Reclaimed Water Connection Fees. Overall the impact fees for new connections will decrease by $275. City Council is asked to approve these new Fees.
8. Resolution 2019-153, Budget Amendment for SAFER Firefighter Expenses. The City hired 12 firefighters with the assistance of the FEMA SAFER Grant. The budget was prepared before the City accepted the SAFER Grant. These 12 firefighters were paid for mostly from our General Fund. This Resolution allows those salaries to be paid by the Fire Assessment Fee and the money originally used to pay their salaries to be transferred back to the General Fund.
9. Approval of Resolution 2019-155, Reduce Fire Inspection Fee from $125 to $50. Small businesses in Mount Dora, in the past, were billed $30 for the annual Fire Reinspection Fee. This year according to the City's Fee Schedule it jumped to $125. City Council is asked to approve a change in that fee to drop it down to $50 for buildings 4,000 sq ft or less.
We have five Resolutions for individual discussion and vote:
1. Resolution 2019-104, Annual Approval of Administrative Policies, Rules and Procedures. Each year City Council is asked to approve Administrative Policies that have been developed or updated. There are 10 such policies this year.
2. Resolution 2019-118, Intent to Award: Professional Ground Maintenance and Landscaping Services. City Council is asked to approve a contract with Trimac Outdoor for $187,586.08 for mowing, landscaping, pruning, trimming, etc. of City owned properties.
3. Resolution 2019-127, Lincoln Park and Pool Scope of Services with GAI Community Solutions Group.
City Council is being asked to authorize GAI to produce construction documents for the Lincoln Pool and Locker Room renovation. There is $483,727 budgeted for the Lincoln Pool and Locker Room renovation.
4. Resolution 2019-135, Award of Contract for Underground Duct-line Services. City Council is asked to approve this contract for digging and/or boring to install various size conduit underground for longer lasting and safer cable/utilities. This is for more substantial projects that are beyond the scope of our City's abilities.
5. Resolution 2019-137, Authorization to Negotiate for Construction Manager At Risk (CMAR) Services-Citywide Projects. City Council is asked to approve this authorization to begin negotiations with the top three ranked firms for CMAR services on projects less than $2 million. Having established the ranking of the top three firms avoids going through this process after a project is approved, prolonging construction while we go through the bidding process.
We have two Ordinances for Public Hearing:
1. Final Hearing of Ordinance 2019-16, Change in Zoning, City of Mount Dora. This is the final hearing to change zoning of the property on Limit Avenue between Donnelly and US Hwy 441 that will be home to our new Fire Station and Public Works Facility.
2. Final Hearing of Ordinance 2019-17, Rates and Fee Removal from Utility Ordinance and Other Financial Enhancements. This Ordinance removes the Fee Schedule from the Utility Ordinance and gives each Fee Schedule its own Resolution by Utility.
One Discussion Item:
1. City of Mount Dora Film and Television Liaison Development. Council will discuss the possible creation of a new Advisory Board to promote and oversee film productions in the City. The discussion includes a possible permit fee for organizations wishing to film in Mount Dora.
City Manager will provide:
1. Departmental Update for August
2. Update on City Manager's Annual Review/Evaluation
3. Update on Projects
We will have two Board Appointments. One on Planning and Zoning and one on the Northeast CRA Advisory Board.
That will conclude our Regular Meeting. We will adjourn and reconvene as the Community Redevelopment Agency Board (CRA). We have two Resolutions:
1. Resolution 2019-136 (CRA), Community Visual Improvement Program (CVIP) Grant for 1224 N. Donnelly Street. Eco Construction Group wishes to take advantage of the $10,000 matching grant for Visual Improvements to its office building on Donnelly Street.
2. Resolution 2019-137 (CRA), Authorization to Negotiate for Construction Manager at Risk (CMAR) Services-Citywide Projects. City Council is asked to approve this authorization to begin negotiations with the top three ranked firms for CMAR services on projects less than $2 million. Having established the ranking of the top three firms avoids going through this process after a project is approved, prolonging construction while we go through the bidding process.
We will adjourn and reconvene as the Northeast Community Redevelopment Agency Board to discuss one Resolution.
1. Resolution 2019-137 (Northeast CRA), Authorization to Negotiate for Construction Manager at Risk (CMAR) Services-Citywide Projects. City Council is asked to approve this authorization to begin negotiations with the top three ranked firms for CMAR services on projects less than $2 million. Having established the ranking of the top three firms avoids going through this process after a project is approved, prolonging construction while we go through the bidding process.
Bring some snacks to this one, it's going to be lengthy. If you have any questions or need clarification on any of these items please call or email me anytime.